Duration: 9 months

Location:Charlotte,NC

Description:

Executive Admin Assistant needed to support S&P COO Executive (Band 2).

Must have solid experience performing in an Executive Assistant role and proven effectiveness in showing initiative and professional business accumen.

Preferable minimum experience level of 10+ years.

Position Summary
Principal duties are managing the schedule and calendar of B2 executive, including meetings, telepresence, conference rooms and travel; scheduling staff events; coordinating and responding to correspondence and requests from internal and external groups; typing memoranda and correspondence as well as taking meeting notes and takeaways for executives; maintenance of accurate records; preparing expense reimbursement; ordering supplies & access requests, communications to the teams, etc. and other related administrative duties. Work closely with the Business Support Manager/COO to ensure that the executive and organization are being fully supported.

Primary Skill
Other
Secondary Skill

Tertiary Skill

Required Skills
3 years administrative support or project

management experience. Excellent organizational

skills with a keen ability to prioritize daily tasks with project

work as well as ad hoc requests. Proficiency in using

MS Word, Excel and PowerPoint as well as the

technology needed to facilitate meetings and share

documents with senior leaders and support partners

(Telepresence, WebEx, SharePoint, etc.) Excellent

attention to detail, self-motivated, and able to work with

high degree of independence, filling in gaps where

needed. Strong written and verbal communication

skills. Strong collaboration and partnering skills; ability

to work across functions and processes with partners

across the enterprise. Professional integrity,

confidentiality and team focus are essential.

Knowledgeable of client’s business

lines, operations, organizational structure, etc.

Desired Skills
§ The Administrative Assistant should be resourceful and able to work autonomously across a complex organization structure.

Must be able to be adaptable and work well with people with different interpersonal style

Ability to maintain a very organized desk and be adaptable to daily change as well as ability to prioritize tasks

Must have prior work or current work experience as a Senior Administrative Assistant

Demonstrated ability in either current or prior positions to interact with senior level executives

Understanding of managing executive calendar and prioritizing activities, ideally with prior experience in communicating with other executives and their support staff

Ability to work independently, multi-task, manage time wisely; handle confidential and sensitive material with highest degree of integrity

Strong executive presence; superior interpersonal communications skills

Ability to multi-task in an urgent and deadline-driven environment

Must demonstrate accuracy & thoroughness and monitor own work to ensure quality

Excellent attention to detail and organizational skills

Proactive attitude with ability to stay focused and maximize time efficiently

Enthusiasm, patience, and positive attitude are a must

Must be proficient with these programs: MS Office Products (Outlook, Word, Excel, PowerPoint)

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian’s platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

Dexian’s brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.