Tackling Salesforce Tech Debt: A Strategic Priority for Future-Ready Leaders

Technical debt doesn’t just slow your system—it slows your business. In Salesforce, especially as Profiles approach end-of-life, outdated configurations can block agility, cloud modernization, and secure governance. 

As a trusted Salesforce Partner and Salesforce Consulting Firm, Dexian helps clients identify and eliminate tech debt before it undermines long-term growth. 

Common Concerns with Profile Sunset & Tech Debt: 

• “We have too many profiles and can’t track what they control.” 

• “No clear naming standards, which adds overhead.” 

• “Migrating to permission sets sounds like extra work.” 

• “Not sure who should own this transition—IT, Admin, or Governance.” 

At Dexian, we help clients go beyond cleanup. Our approach ensures organizations replace legacy configurations with modular, scalable structures like permission sets and dynamic access models—built for the long haul. 

This isn’t just about changing tools—it’s about leading the transformation. 

How Dexian Sees Tech Debt in Salesforce Cloud (from a Salesforce Consulting Company perspective) 

• Overreliance on legacy Profiles to manage permissions instead of modular, scalable Permission Sets and Permission Set Groups 

• Bloated Profiles that are hard to audit, update, or troubleshoot 

• Manual workarounds that don’t align with Salesforce’s modern access control model 

• Automation still running on Workflow Rules and Process Builder instead of Flow Builder 

• Lack of consistent Naming Standards for permission sets leading to administrative sprawl 

What’s Changing—and Why It Matters for Your Enterprise 

Salesforce is shifting toward a scalable and modular permission model built on Permission Sets and Permission Set Groups. Although the Spring 2026 retirement of permissions on Profiles is no longer a hard cutoff, Salesforce has been clear: future enhancements will focus exclusively on permission sets. 

This transition impacts not only how admins assign access but also how organizations manage risk, maintain compliance, and support long-term scalability. 

Profiles will continue to exist but with limited functionality. Here’s what stays in Profiles: 

• Login Hours – When users can access the platform 

• IP Ranges – Approved IP address access 

• Default Settings – App or layout assignments 

• Page Layout Assignments – Page assignments will stay in profiles (Salesforce has no plans to move this to permission sets) 

Salesforce recommends moving toward App Builder and Dynamic Forms for more flexible and modern customization. 

Why You Should Act Now 

With support ending for Workflow Rules and Process Builder by December 31, 2025—and profile-based permissions being phased out in 2026—this accumulated tech debt becomes: 

• A blocker to adopting new features 

• A compliance and security risk due to broad or unclear permissions 

• A cost burden—future changes take longer, require more testing, and increase the likelihood of errors 

Modernizing now is more than a cleanup—it’s a strategic investment in agility and scale. 

Migration Isn’t Optional—But It Is a Strategic Opportunity 

Even though Salesforce has softened its original end-of-life messaging, delaying transition increases organizational risk and complexity. For enterprises operating in regulated industries or managing large-scale deployments, proactively addressing this shift helps avoid disruption later. 

This is also an opportunity to streamline access control and reduce tech bloat. 

What Should You Do Now?

Our Salesforce consultants recommend the following steps to reduce risk and prepare for the shift. 

Audit & Assess 

• Review active and inactive Profiles. 

• Use tools like User Access & Permissions Assistant (AppExchange) to understand what’s in use. 

Create Naming Standards 

• Avoid permission sprawl by clearly labeling Permission Sets and Groups. 

Map & Build New Permissions 

• Replace profile permissions with modular Permission Sets and Permission Set Groups. 

• Align access control with actual user responsibilities. 

Test, QA, and Deploy 

• Use deployment tools like Gearset to manage changes and verify compatibility. 

• Ensure CRUD operations (Create, Read, Update, Delete) are assigned appropriately. 

Train Your Teams 

• Prepare Salesforce Admins, Developers, and Business Users for the new model. 

Don’t Forget: Salesforce will end support for Workflow Rules and Process Builder at the end of 2025. Organizations should begin migrating to Flow Builder now using Salesforce’s Migrate to Flow tool. 

How Dexian Helps Enterprises Get There 

Our Salesforce consulting team brings deep technical expertise and enterprise governance together to guide complex orgs through these shifts. We offer: 

• Assessment & Migration Planning 

• Admin & Developer Staffing Support 

• Custom Training Programs 

• End-to-End Salesforce Optimization 

Whether you’re working with an internal admin team or external Salesforce consulting firms, we support your migration and optimization from end to end. 

We’ve helped clients retire legacy automation, build modular permission sets, and align Salesforce strategy with enterprise goals. 

Final Thought

These changes go far beyond backend updates. They touch everything from governance and user access to compliance and agility. Timeline: Most orgs complete this transition in 30–90 days depending on profile complexity. The earlier you start, the smoother the process. 

Ready to move forward with a proven Salesforce Consulting Company? Dexian helps future-ready organizations modernize with clarity, confidence, and expert support.